How To Reduce Stress in Your Life and Leadership

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By Dr. Barrett Mosbacker

This is a simple and personal article on how to reduce stress and live with less anxiety. There are no magic pills but there are reliable principles and practices. They are simple in concept but hard to consistently apply. But they work.

There are a lot of stresses in our lives. As superintendent of a large school I live with a degree of low level stress that can spike significantly depending on people and circumstances. As a human being I am daily confronted with the stresses of daily living—family, financial, social, and physical, not to mention the stress that can be brought to bear from national and international affairs.

As Jesus said, “In the world you will have tribulation.” But he also said, “I have said these things to you, that in me you may have peace. In the world you will have tribulation. But take heart; I have overcome the world.”

I want peace and I bet you do too—especially peace of mind and soul.

Over the last several months the Lord has taught me how to biblically and effectively reduce stress and anxiety. I am learning to be at peace just a Paul learned to be content (Phil. 4:11).

I have come to realize and accept that I cannot avoid situations or people that produce anxiety and stress, I can only respond to them correctly or incorrectly, effectively or ineffectively, biblically or unbiblically.

Here are the simple principles I am learning to practice. Even though the circumstances have not changed, I have experienced much less anxiety when I focus on doing the following things.

Pray for Wisdom

This is a two-fold prayer for wisdom; the wisdom to respond to the situation correctly and the wisdom to deal with difficulties biblically. Wisdom comes from the illumination of the Holy Spirit applying God’s word to our minds, which requires that we make the study and memorization of God’s word a priority in our lives or we cannot have wisdom. Wisdom also comes from the counsel of spiritually mature and biblically literate Christians.

Do not be conformed to this world, but be transformed by the renewal of your mind, that by testing you may discern what is the will of God, what is good and acceptable and perfect. Rom. 12:2

If any of you lacks wisdom, let him ask God, who gives generously to all without reproach, and it will be given him. James 1:5 (Note that in context this verse is referring to the wisdom needed to respond to trials properly (See 1:1–4)

But the wisdom from above is first pure, then peaceable, gentle, open to reason, full of mercy and good fruits, impartial and sincere. And a harvest of righteousness is sown in peace by those who make peace. James 3:17–18 (Note the characteristics of God-given wisdom)

A wise man is full of strength, and a man of knowledge enhances his might, for by wise guidance you can wage your war, and in abundance of counselors there is victory. Prov. 24:5–6

Learn to Listen

Listening is the handmaiden to wisdom. We cannot grow in wisdom and understanding if we focus on talking and defending. If one is to respond wisely to trials and tribulations brought on by the actions of others we must stop and listen honestly to what others are saying. Seek more to understand than to defend and explain. As Stephen Covey wrote, “seek first to understand and then to be understood.”

Know this, my beloved brothers: let every person be quick to hear, slow to speak, slow to anger; for the anger of man does not produce the righteousness of God. James 1:19–20

When words are many, transgression is not lacking, but whoever restrains his lips is prudent. Prov. 10:19

Whoever restrains his words has knowledge, and he who has a cool spirit is a man of understanding. Even a fool who keeps silent is considered wise; when he closes his lips, he is deemed intelligent. Prov. 17:27–28

Faithful are the wounds of a friend; profuse are the kisses of an enemy. Prov. 27:6

Speak the Truth in Love

People are the primary source of stress and anxiety. Of course, we usually think that other people produce stress and that we don’t. The truth is that we also produce stress for others.

We make two mistakes in responding to the words and actions of others that produce stress in our lives. We avoid speaking the truth so we are not dealing honestly with others. We are avoiding conflict. We are more concerned with being comfortable than we are promoting truth.

Our other mistake is to permit the pendulum to swing in the opposite direction. We are quick to speak the truth but we are not motivated by the welfare of the other person; we are motivated by our welfare. We are not speaking the truth in a loving manner.

Rather, speaking the truth in love, we are to grow up in every way into him who is the head, into Christ. Eph. 4:15

If I speak in the tongues of men and of angels, but have not love, I am a noisy gong or a clanging cymbal. 1 Cor. 13:1

Brothers, if anyone is caught in any transgression, you who are spiritual should restore him in a spirit of gentleness. Keep watch on yourself, lest you too be tempted. Gal. 6:1

By this all people will know that you are my disciples, if you have love for one another.

Just Do the Right Thing

After praying for wisdom to know how to respond and after listening and speaking the truth in love, commit yourself to do the right thing, period. We are not responsible for the actions of others, we are responsible for ours.

But be careful. The right thing may not be what you perceive to be right. The right thing is what is right based on biblical principles and the wise, if uncomfortable, advice of others.

Doing the right thing may cost you. The right thing may require turning the other cheek. The right thing may be graciously and willingly submitting to authority even if you believe that authority is wrong. Doing the right thing may, and often does, require that you humble yourself. Doing the right thing may require giving up your rights, denying yourself. Doing the right thing most certainly requires holding your tongue and not gossiping about others and how they are mistreating you.

Just do what is right. We cannot control what others do. We can seldom control our circumstances. What we can control, as a Fruit of the Spirit, are our words and actions.

But I say to you, Do not resist the one who is evil. But if anyone slaps you on the right cheek, turn to him the other also. And if anyone would sue you and take your tunic, let him have your cloak as well. And if anyone forces you to go one mile, go with him two miles. Give to the one who begs from you, and do not refuse the one who would borrow from you. Matt. 5:39–42

Humble yourselves before the Lord, and he will exalt you. Do not speak evil against one another, brothers. The one who speaks against a brother or judges his brother, speaks evil against the law and judges the law. But if you judge the law, you are not a doer of the law but a judge. There is only one lawgiver and judge, he who is able to save and to destroy. But who are you to judge your neighbor. James 4:10–12

Obey your leaders and submit to them, for they are keeping watch over your souls, as those who will have to give an account. Let them do this with joy and not with groaning, for that would be of no advantage to you. Heb. 13:17

Do nothing from selfish ambition or conceit, but in humility count others more significant than yourselves. Let each of you look not only to his own interests, but also to the interests of others. Phil. 2:3–4

Trust the Lord’s Providence

After praying for wisdom, listening to others, speaking the truth in love, and then doing the right thing—leave the outcome to God’s wisdom, goodness, and providence. You have done what you can and should do, you must trust in and be willing to accept God’s providence even if it is a frowning one.

God does not promise that if we do the right things others will do right by us. He does not promise that if we do the right thing he will prevent bad things from happening to us. To the contrary, the Bible is very clear—the righteous often suffer unjustly. Accept it. Expect it. Even embrace it as good for you.

Count it all joy, my brothers, when you meet trials of various kinds, for you know that the testing of your faith produces steadfastness. And let steadfastness have its full effect, that you may be perfect and complete, lacking in nothing. James 1:2ff

Clothe yourselves, all of you, with humility toward one another, for “God opposes the proud but gives grace to the humble.” Humble yourselves, therefore, under the mighty hand of God so that at the proper time he may exalt you, casting all your anxieties on him, because he cares for you. 1 Pet. 5:5–7

The Lord is at hand; do not be anxious about anything, but in everything by prayer and supplication with thanksgiving let your requests be made known to God. And the peace of God, which surpasses all understanding, will guard your hearts and your minds in Christ Jesus. Phil. 4:5–7

And we know that for those who love God all things work together for good, for those who are called according to his purpose. Rom. 8:28

Who has spoken and it came to pass, unless the Lord has commanded it? Is it not from the mouth of the Most High that good and bad come? Why should a living man complain, a man, about the punishment of his sins. Lam. 3:37–38

In the day of prosperity be joyful, and in the day of adversity consider:God has made the one as well as the other, so that man may not find out anything that will be after him. Ecclesiastes 7:14

But he said to her, “You speak as one of the foolish women would speak. Shall we receive good from God, and shall we not receive evil?” In all this Job did not sin with his lips. Job 2:10

For everything there is a season, and a time for every matter under heaven: a time to be born, and a time to die … a time to weep, and a time to laugh; a time to mourn, and a time to dance. Ecclesiastes 3:1ff

Life is full of trouble and turmoil but our hearts and minds do not need to be troubled. We can reduce stress and anxiety in our lives but only if we apply biblical principles to our thoughts and actions:

  • Pray for Wisdom

  • Learn to Listen

  • Speak the Truth in Love

  • Do the Right Thing

  • Trust the Lord’s Providence

If you and I will learn to consistently apply these principles then we can learn:

not be anxious about anything, but in everything by prayer and supplication with thanksgiving let your requests be made known to God. And the peace of God, which surpasses all understanding, will guard your hearts and your minds in Christ Jesus. Phil 4:5–7

Shalom

How to Apply the Ethos of the Craftsman to Our Leadership

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By Dr. Barrett Mosbacker

This is not another article on leadership admonishing us to be more productive, relational, or visionary. There are too many of those. Instead, this is an article about how to apply the ethos and values of craftsmanship to our leadership.

I first ran across this concept in an inspiring article in the Art of Manliness blog.* I am borrowing heavily from that article. My contribution is providing examples and biblical references for tailoring the principles of the craftsman’s ethos to school leadership. The best place to begin is to quote the opening of the article from which mine is derived:

Across cultures and time, the archetype of the craftsman has represented man’s ability to create and has been the mark of mature manhood. He is homo faber – man the creator. Instead of passively consuming and letting things happen to him, the craftsman fashions the world to his liking and proactively shapes and influences it …

When we think of the archetypal craftsman, images of a bearded man clad in a leather apron and rolled-up sleeves, toiling away in his workshop producing beautiful and useful items comes to mind. What’s interesting is that the ancient Greeks had a much more inclusive idea of the craftsman than our modern conception. Besides masons, potters, and carpenters, the ancient Greeks included jobs now considered “knowledge professions” like doctors, legislators, and administrators under the craftsman label. Even the work of a father was considered a craft of sorts that required the same care and attention to detail as that of the carpenter. Indeed, the ancient Greeks believed that the values and ethos of craftsmanship were things all should seek to live by. In so doing, a man could achieve arete, or excellence, and thus experience eudaimonia (human flourishing), or a flourishing life … Below we take a look at how these overarching principles of the traditional craftsman can apply to all areas of your life, no matter your profession.

Brett McKay, the publisher of the AoM blog, lists nine principles of the craftsman:

  1. Do things well for the sake of doing them well

  2. Plan but not too much

  3. Measure twice, cut once

  4. Work with what you got

  5. Cultivate patience

  6. Let go of your ego

  7. Develop your practical wisdom

  8. Mastery brings meaning

  9. Find your workshop

Do Things Well for the Sake of Doing Them Well

This principle states what should be the primary motivation for our work. We are to do our work well not so we will be praised, not so we will be rewarded, and not so we will feel good about ourselves. While not bad in and of themselves, these motivations are subordinate to the more noble motivation of doing things well because doing so is intrinsically worthwhile, it is the right thing to do. “Fundamental to the code of craftsmanship,” writes Brett, “is the desire to do something well for its own sake.”

This is a noble motivation but even this is subordinate to the Christian’s ultimate motivations. There are three scripture verses that set forth the motives for our work:

So, whether you eat or drink, or whatever you do, do all to the glory of God. 1 Cor. 10:31

And whatever you do, in word or deed, do everything in the name of the Lord Jesus, giving thanks to God the Father through him. Col. 3:17

Whatever you do, work heartily, as for the Lord and not for men, knowing that from the Lord you will receive the inheritance as your reward. You are serving the Lord Christ. Col. 3:23–24

The quality of our work is to reflect well on God. It is also to be done as though we were doing it for Christ.

For example, in preparing a presentation, the motivation is not to do well so that our audience will be impressed with us; our motivation is to impress them with God. And, we should devote the same energy and attention to detail in preparing and delivering our presentation as we would if we knew Jesus was going to in the audience—because he will be.

Likewise, how we conduct a meeting, how we teach a class, how we make decisions, how we train staff, and how we craft an email are all to be done with such craftsmanship that God is honored and Christ would be pleased if he were on the receiving end of our work. Imagine Jesus sitting in the audience, our class, our meeting, or at his computer reading our email. Those images should shape the motives and quality of our work.

There are two examples that will serve to illustrate what craftsmanship in our work looks like—one from “old world” craftsmanship and one from the biography of Steve Jobs, founder of Apple:

Furniture Making

“Make every product better than it’s ever been done before. Make the parts you cannot see as well as the parts you can see. Use only the best materials, even for the most everyday items. Give the same attention to the smallest detail as you do to the largest. Design every item you make to last forever.” – Shaker Philosophy of Furniture Making

Computer Making

[Steve Jobs’s father] tried to pass along his love of mechanics and cars. “Steve, this is your workbench now,” he said as he marked off a section of the table in their garage. Jobs remembered being impressed by his father’s focus on craftsmanship. “I thought my dad’s sense of design was pretty good,” he said, “because he knew how to build anything … Fifty years later the fence [his father built] still surrounds the back and side yards of the house in Mountain View. As Jobs showed it off to me, he caressed the stockade panels and recalled a lesson that his father implanted deeply in him. It was important, his father said, to craft the backs of cabinets and fences properly, even though they were hidden. “He loved doing things right. He even cared about the look of the parts you couldn’t see” …

Jobs’s father had once taught him that a drive for perfection meant caring about the craftsmanship even of the parts unseen. Jobs applied that to the layout of the circuit board inside the Apple II. He rejected the initial design because the lines were not straight enough.

Plan (But Not Too Much)

With any project, the craftsman creates twice: first mentally and then physically. Before he sets chisel to stone or hammer to wood, the craftsman has already created his work in his mind. In other words, he plans how to bring out the object from the rough materials and tools before him.

On the other hand, while the craftsman understands the importance of planning, he isn’t over-fastidious about it. Instead of detailed blueprints, the master craftsman prefers the rough sketch because he knows that unforeseen problems (or opportunities) can arise once he’s actually working.

For any leader planning is critical. Properly crafted plans steer our schools in the right direction and ensure that we have allocated our physical, financial, and human resources for maximum impact. But for some, procrastination masquerades as planning. Plan well but don’t spend so much time planning that little time or energy is available for execution. It is much easier to turn an aircraft carrier when it is moving than when it is dead in the water. Plan but get moving.

Measure Twice, Cut Once

This is one of the simplest and most memorable maxims of craftsmen, although it’s not always easy to follow through with in your everyday life. Suffice it to say that while you should leave room in your plans for improvisation, when it comes to making decisions that you can’t take back, make sure you’ve studied and pondered the choice thoroughly before you make your “cut.”

During my career as a school leader I have had the privilege of starting several significant initiatives. Two stand out in my mind: starting a new Christian school from scratch and launching 1:1 computing programs in two schools, one in the late 1990s and one this year. I have followed the BS/BS model: “Build Slow, Build Solid.” It is far better to spend the time, attention, and energy preparing properly than to rush headlong into a project and then be faced with cleaning up the resulting mess.

The adage to “measure twice, cut once,” was taught to me by my father when I helped him build houses. He taught me that, “lumber is expensive. Before turning on the circular saw measure again—make sure of your measurements then, and only then, cut.”

There are a lot of applications to this principle but hiring is at the top of the list. It is far better to be thorough and careful in finding the right person for a position the first time than to be faced with cleaning up after a bad hire and to do it over and over for the same position. Take your time, be thorough, hire right. Measure twice, cut once.

Work With What You Got

The master craftsman understands that most times he’ll never have the ideal materials, tools, or environment to work with. Unforeseen knots are discovered in wood and hidden imperfections in stone are revealed. Instead of becoming frustrated by such curveballs, the master craftsman adjusts his plans and works these imperfections into his creation so that you’d never know they were there … Instead of seeing these constraints and contingencies as obstacles, see them as creative opportunities and incorporate them into your life as unique and interesting pieces of texture. Remember, some of history’s greatest men turned what could have been a weakness into a strength.

Do not use your lack of gifts or resources as an excuse for not being a craftsman. No one has everything he or she needs or desires. Personal abilities and school resources are always limited.

Instead of focusing on what you do not have, make the most of what you do have. This is consistent with Jesus’s parable of the talents—each steward was given a different amount. He was not accountable for how much he was given, he was accountable for what did or did not do with what he was given. This should be our attitude as leaders—what has God provided? Let’s make the most of it by being creative, by focusing on possibilities rather than on limitations.

Cultivate Patience

A good craftsman has the patience to stay with frustrating work, even when it takes longer than he originally thought. He avoids frustration by living by the following maxim: when something takes longer than you expect, stop fighting it and embrace it

Us moderns have a perverse expectation that things should happen NOW. We want emails answered immediately and we even expect success to come right away … The reality is that things almost always take longer than expected, especially those things that are good and noble. So instead of fighting it, embrace it as the calm craftsman does. Life will become instantly more enjoyable and less stressful once you cultivate this virtue of patience.

Patience is a virtue often mentioned in the scriptures. Consider these examples:

Be patient in tribulation, be constant in prayer. Rom. 12:12

And we urge you, brothers, admonish the idle, encourage the fainthearted, help the weak, be patient with them all. 1 Thess. 5:14

Be patient, therefore, brothers, until the coming of the Lord. See how the farmer waits for the precious fruit of the earth, being patient about it, until it receives the early and the late rains. You also, be patient. James 5:7–8

We put no obstacle in anyone’s way, so that no fault may be found with our ministry, but as servants of God we commend ourselves in every way: by great endurance, in afflictions, hardships, calamities, beatings, imprisonments, riots, labors, sleepless nights, hunger; by purity, knowledge, patience, kindness, the Holy Spirit, genuine love. 2 Cor. 6:3–6

You, however, have followed my teaching, my conduct, my aim in life, my faith, my patience, my love, my steadfastness. 2 Tim. 3:10

I recently learned the value of patience. After nearly three years of planning I was ready to launch our 1:1 computing initiative called Learning Unleashed. My plan was to implement the program last January in grades 7–8 and this fall in grades 9–12. My board suggested another plan—use January through June to conduct a small pilot program in the seventh grade before deploying the entire program in the Junior High.

After three years of hard work and having successfully launched a similar program several years prior, I was convinced we were ready. The delay was not necessary. It was time to move forward.

Although frustrated, I decided that the biblical thing to do was to embrace the delay, graciously submit to the board’s advice, and to publicly support the board’s recommendation.

While we would have been successful with the earlier and larger rollout of the program, the pilot revealed a number of unanticipated issues that would have made the launch more difficult and frustrating than anticipated. The delay gave us the opportunity to correct these problems and to provide more training before we deployed more broadly. By being patient and embracing the delay, we ended up with a smoother and more effectively deployed program.

Let Go of Your Ego

This principle is so important and so well stated in the original article that I am going to quote it at length.

The craftsman willingly opens himself up to teaching, criticism, and judgment from his peers and clients because that’s the only way he can improve. He doesn’t take criticism personally because the craftsman is more concerned about doing good work than feeling good about his work. A true craftsman understands that nobody cares how he feels about his work. In the end he knows that the only question that matters is: “Does it work?”

Modern culture has indoctrinated us that it’s more important to feel good about our work than to actually do good work. Self-help and career books tell us that we should find work that feels “authentic.” School children are taught that the only thing that counts is their effort, not if their work is actually good or correct. Crawford calls this emphasis on feelings as opposed to results a consumer ethic as opposed to a craftsmanship ethic.

The problem with the consumer ethic is that it creates individuals with self-inflated and fragile egos who are unable to withstand the sometimes harsh criticisms and judgments that invariably come in life and in work. Clients and bosses don’t care if you felt authentic” when writing a memo or if you tried really hard on a project. All they care about are the results. In life, it often takes mistakes in order to get better. You can’t get better if no one ever points out your failings.

If you wish to become the best man you can be, you must rid yourself of the consumer ethic of feelings and replace it with the craftsmanship ethic of results. Does your creation work? Does it look good? Does it add something to the world? If not, seek feedback and use that criticism to improve your work.

I am going to be transparent. I don’t like to have my work critiqued. For whatever reason I have a high need to be and to feel competent. Anything that threatens my sense of competence produces anxiety and stress. Usually, the main threat to my sense of competence is criticism or “second guessing” of my decisions.

This attitude of resisting criticism, of allowing ego to blind us to our shortcomings, is wrong for both biblical and practical reasons.

Biblically, it is clear that pride is the fundamental underlying sin of human nature. Pride was the fountainhead of Satan’s rebellion resulting in his rejection from heaven. Pride was the cause of Adam’s and Eve’s sin.

All of the subsequent suffering, turmoil, and death in our world has its origin in pride. Pride is deadly. Pride kills careers. Pride kills marriages. Pride kills testimonies and effectiveness. Pride leads eventually to physical and spiritual death. And, pride stops us from learning and growing.

The antidote to pride is humility, exemplified by Christ (Phil. 2:3ff). The Bible tells us to be humble, to listen to the advice and counsel of others:

Pride goes before destruction, and a haughty spirit before a fall. It is better to be of a lowly spirit with the poor than to divide the spoil with the proud. Prov. 16:18–19

There are six things that the Lord hates, seven that are an abomination to him: haughty eyes … Prov. 6:16–19

Therefore it says, “God opposes the proud, but gives grace to the humble.” Submit yourselves therefore to God … Humble yourselves before the Lord, and he will exalt you. James 4:6–10

Practically, it is important to embrace the truth that there is “wisdom in many counselors.” (Prov. 24:5–6) One of the roles of a good counselor and friend is to point out our shortcomings. “Faithful are the wounds of a friend; profuse are the kisses of an enemy.” (Prov. 27:6) We need honest counselors and friends to show us our blind spots, faulty thinking, character flaws and weaknesses.

We need others to point out our shortcomings—there is no other way to improve. Failure to embrace the critiques and criticisms of others is to embrace mediocrity and pride—both of which are dishonoring to Christ and detrimental to us and our schools.

Develop Your Practical Wisdom

Through years of experience, the craftsman develops what Robert Greene calls a “masterly intuition.” He can sense problems and solutions by merely looking at an object or listening to it operate. I liken it to how a man will often know if there is something wrong with his car just by feeling the way it drives or hearing something subtle that wasn’t previously there …

Aristotle called this kind of intuition phronesis, or practical wisdom. The ancient philosopher believed that the phronesis was a virtue that all men should develop, not just carpenters or masons. Practical wisdom is what allows us to make good judgments when we face decisions when there’s no clear right or wrong answer. It gives us the ability ”to do the right thing, at the right time, for the right reason.” Aristotle argued that practical wisdom for everyday life develops the same way craftsmen develop theirs — through experience and trial and error.

School leaders make hundreds, if not thousands, of decisions every year. In making some of these decisions we will not have all of the facts. In many instances there will be no clear right or wrong answer. We are often faced with a Solomon like decision in which we must “cut the baby in half.”

To make wise decisions when you do not have all of the facts or when faced with ambiguity, follow these steps:

  • Pray earnestly for wisdom, which God has promised to provide.

  • Study the scriptures for principles to apply. God does not give wisdom in isolation, he generally provides much of it through his word.

  • Seek the counsel of godly, biblically literate, and experienced Christians.

  • Take time to gather as much information as possible and to ponder the applicable biblical principles and counsel received. Then make your decision.

  • Assess the impact of your decision and amend if possible and appropriate. At the very least if your decision proves to be less than perfect-learn from it just as the craftsman learns from his mistakes.

Mastery Brings Meaning

Mastery is the goal of the true craftsman. As an apprentice, the would-be craftsman devotes years of his life humbly submitting to quiet observation. He watches his master work and gives an attentive ear to his instructions. After years of passive observation, an apprentice begins experimenting his craft to determine his skill. Through years of trial and error, he slowly hones his skill to a sharp edge. Even when a craftsman has obtained the level of master, he continues to dedicate his life to constant improvement. He understands that by increasing his ability, he increases his value. By mastering his trade, the craftsman is better able to live by the craftsmanship ethic, which in turn allows him to feel deeper personal satisfaction, develop confidence, contribute to his community, and thus discover greater and greater meaning and fulfillment in his work.

In Drive, Daniel Pink highlights research that has shown that, contrary to popular belief, it’s not the type of work that we do that leads to personal fulfillment. Rather it’s mastery of our work (along with autonomy and purpose) that brings us satisfaction. If you feel like you’re lacking meaning in your work or in your life, follow the example of the craftsman by seeking mastery. If you’re a computer programmer, make it a goal to constantly improve your programming chops; if you’re a manager, read the latest management research and apply it in your daily work. By seeking mastery, you’ll increase your self-efficacy and your ability to leave a mark on the world.

Each of us have been given “natural” and spiritual gifts for use in serving others and glorifying the God whose image we bear. We have a two-fold responsibility—to use these gifts and to hone and cultivate them so that we become masters of our “trade.”

Paul instructs his young apprentice Timothy to improve his teaching gifts: “Until I come, devote yourself to the public reading of Scripture, to exhortation, to teaching. Do not neglect the gift you have, which was given you by prophecy when the council of elders laid their hands on you. Practice these things, immerse yourself in them, so that all may see your progress. (1 Tim. 4:13–15) In his second letter to his apprentice in the faith, Paul writes, “Do your best to present yourself to God as one approved, a worker who has no need to be ashamed, rightly handling the word of truth.” (2 Tim. 2:15)

The day we think we have arrived is the day we stop growing and our effectiveness begins to diminish. Keep learning. Keep growing. Keep striving. Keep improving. Become a master of your gifts so that you can serve others well and mentor those who will follow you.

Find Your Workshop

We often imagine the archetypal craftsman toiling alone in his shop, but historically, the vocation of a craftsman was and still is very social. When a master craftsman wanted to commune with his fellow masters, he’d head to the nearest guildhall where new insights were shared and policies governing the craft debated. And now, as then, a craftsman’s workshop is the real hub of his sociality. Here he mentors and teaches an apprentice or journeyman, works alongside his peers, and interacts with his clients.

The workshop and guildhall give the craftsman a sense of community, identity, and belonging. Crawford says this of the community that craftsmanship fosters:

“So my work situates me in a particular community. The narrow mechanical things I concern myself with are inscribed within a larger circle of meaning; they are in the service of an activity that we recognize as part of a life well lived.

Mimic the craftsman by finding your metaphorical workshop. Be intentional about forming life-long brotherhoods. Find your platoon of men that will hold you accountable to a code of honor that demands excellence and honesty in all you do.

Where is your workshop? Who are the master craftsmen who mentor you and hold you accountable for excellence in your work and nobility in your character?

Where is your sphere of social interaction and influence? If you are a teacher it is your classroom. If you are a coach it is the locker room, the field, the gym. If you are a school leader it is your office, the meeting room, the faculty lounge, the hallway, the auditorium…It is everywhere you work and interact with others. This is where you ply your trade.

What are our tools? They are God’s word, good research, a good book, a hallway conversation, a presentation, an email. Perhaps an article or book or a football.

We have many tools at our disposal. Our calling is be a master at using them to craft lives. Craftsmen, traditionally understood, work with wood, metal, stone, clay, etc. Our material is nothing less than eternal souls. C.S. Lewis wrote:

Every human being is in the process of becoming a noble being, noble beyond imagination; or else, alas, a vile being beyond redemption…The dullest and most uninteresting person you can talk to may one day be a creature which, if you saw it now, you would be strongly tempted to worship or else a horror and a corruption such as you now meet if at all only in a nightmare. There are no ordinary people. It is immortals that we joke with, work with, marry, snub, and exploit. Immortal horrors or everlasting splendors."

You and I are craftsmen. God has called us to work on eternal souls. To do this well requires the grace of God and the biblically informed ethos of the craftsman. By adopting and living the traditional values of the craftsman we will be a blessing to others, glorify God, advance His kingdom and as Brett notes, “find more personal fulfillment and meaning, enrich our family and community, and hammer, mold, and sculpt an indelible legacy as a [leader].

References:

Measure Twice, Cut Once: Applying the Ethos of the Craftsman to Our Everyday Lives by Brett, artofmanliness.com, July 3rd 2013

[Ref2]: Isaacson, Walter (2011–10–24). Steve Jobs (pp. 6, 74). Simon & Schuster. Kindle Edition.

[Ref3]: C. S. Lewis in his essay, “The Weight of Glory.”

How to Help Your Parents Navigate Social Media

Social-Media-Icons

By Dr. Barrett Mosbacker

How to Help Your Parents Navigate the World of Social Media

It has always been a challenge raising children but in today’s networked, always connected world it is even harder. Social media has opened up a whole new frontline in the battle for our children’s minds and hearts.

Wringing our hands will not help our parents. Condemning the evils of the Internet and social media will not help them. Suggesting that they unplug is wrong and unrealistic.

Our responsibility is to provide them and their children with biblical and practical ideas on how to use social media in a Christ honoring fashion. We should prayerfully strive to teach them to “take every thought captive to the obedience of Christ,” including thoughts and practices related to the use of social media.

Rather than write an article about how best to help parents, I thought it might be just as helpful to share the outline of a talk I have prepared for our Elementary PTF. It certainly can be improved and expanded upon but perhaps it will provide you some talking points for your own presentations. Keep in the mind that the following are talking points, it is not a written article so the format and punctuation will reflect its purpose.

How to Help Your Children Navigate the World of Social Media *PTF Talking Points**

Why We Create Technology

Animals do not create technology nor to they create culture and civilizations. Only man creates technology. Why? What enables and compels human beings to create tools or technology?

We Are Made in God’s Image

We create, including technology, because we are like God, we bear his image, we share in some of his attributes some of his abilities. Genesis 1:1–25 describes God’s creative work and at the end of each creative act Mose’s writes, “And God saw that it was good.” And then Moses describes God’s creation of man:

Then God said, “Let us make man in our image, after our likeness. (Gen. 1:26a)

When the Bible describes man as made in God’s image it means that God made man a little like himself. We are, to put it lightly, “chips off the old block.” God, the Creator of all that exists, saw fit to share with us many of his divine attributes. Like God, we too are spiritual beings. We are able to love. We have a kind of moral freedom. And we are able to create.

We create wheels, space stations, and smartphones because we are like our Creator. Technology is an expression of that creativity in practical ways that can make our lives better and in doing so beings honor to the Creator whose image or likeness we bear.

Technology is Neutral, We Are Not

But like everything we touch, sin corrupts our use of God’s good gifts. Technology is morally neutral, but how it is used is not. Our challenge is not to run away from technology but to use it for good.

Benefits of Social Media

• Connecting with friends and family • Rapid communication • Sharing and preserving memories

Challenges of Social Media

• Loneliness in a crowd • We leave digital breadcrumbs and lose privacy • From our children’s earliest ages pictures posted by parents and relatives are in the public domain. There is no longer a childhood refuge of privacy while growing up • Cyber bullying

Biblical Principles to Teach Your Children

• The Golden Rule:

So whatever you wish that others would do to you, do also to them, for this is the Law and the Prophets. Mat. 7:12

• Whatever is Excellent:

Finally, brothers, whatever is true, whatever is honorable, whatever is just, whatever is pure, whatever is lovely, whatever is commendable, if there is any excellence, if there is anything worthy of praise, think about these things. Phil. 4:8

• A Good Reputation:

A good name is to be chosen rather than great riches, and favor is better than silver or gold. Prov. 22:1

• Bad company corrupts good morals (including online company):

Do not be deceived: “Bad company ruins good morals. 1 Cor. 15:33

General Principles to Teach Your Children

• Don’t ignore real people and those with you. • Do not text, email, chat, record, or do anything else through social media you would not do in person or you would not say in front of your parents or pastor. • If you mess up we will “ground” your use of technology and social media. We will talk about it, learn from it, and start fresh. • Don’t gossip about others online.

Tips for Parents to Follow

• Be a parent • Set clear standards • Be a good example • Use social media as a good excuse or vehicle to teach important biblical principles and wisdom:

And these words that I command you today shall be on your heart. You shall teach them diligently to your children, and shall talk of them when you sit in your house, and when you walk by the way, and when you lie down, and when you rise. You shall bind them as a sign on your hand, and they shall be as frontlets between your eyes. You shall write them on the doorposts of your house and on your gates. Deut. 6:6ff

• Control connected friends just like physical friends • Monitor

Rules to Enforce with Your Children

• It is the parent’s device it is on loan to them. • You can always inspect the device(s) and you should. • You will always know the password for every device and internet site and service. • Have all devices turned into you at bedtime. Don’t leave them in your child’s room at night. • Limit time on devices. • If the device is lost or damaged make your child pay or work to replace it.

How To Deal with Cyber Bullying

• Don’t always assume it’s someone else’s child. YOUR children and MINE are sinful. They lie. They can bully others. • If a parent contacts you about your child’s online behavior listen (be quick to hear, slow to speak) and don’t seek to defend—seek the truth--so that you can respond biblically to the parent and your child. • Teach, discipline, and restrict if your child abuses others through social media. • Don’t ask the school to do your job, e.g., dealing with other parents. We are here to help but we cannot police the Internet nor deal with everything that happens outside of school. That is your responsibility. Don’t try to avoid conflict with other parents by asking the school to handle situations that occur after school hours and that are your responsibility. • If your child is being bullied online: contact the child's parents. Speak the truth, as you understand it, in love. Listen to make sure you have the full story. • If your child is being bullied online, have your child unfriend, unfollow, block texts, etc., from the perpetrator(s). Don’t allow them to stay in the firing line! • When appropriate, e.g., the abuse occurs during school hours or during a school event, report it to parents and to a teacher, coach, or principal.

Tools You Can Use

http://mashable.com/2013/08/09/how-to-prevent-porn-sexting/?utm_cid=mash-com-fb-main-link.

• K9 Web Protection • STOP P-O-R-N • Safe Eyes • FamilyShield • UKnowKids.com • Change Search Settings on the Browser • User Block

Parents desire and need our help. Be proactive and reach out to them through a presentation, a workshop or an article. They will appreciate it.

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18 Ways to Make YOUR Superintendent Very Unhappy

angry mad

Eighteen Ways to Make YOUR Superintendent Very Unhappy Guest Article, Bruce Johnson

Things brought to him as superintendent for almost three decades.

  1. Gossip in the Teachers’ Room and don’t hold anyone accountable for anything they say (and don’t let anyone hold you accountable for anything you say).

  2. Trust students (or your spouse) to keep confidences about other students or staff.

  3. Break confidences that you have with parents by “sharing” with other parents, co-workers or your spouse.

  4. Keep confidences you shouldn’t keep (moral, ethical, legal).

  5. Discuss students with other student’s parents.

  6. Miss deadlines for grades or reports – or anything else – if you feel you have something more important to do.

  7. Teach whatever you want to teach – regardless of the approved curriculum.

  8. Be tardy to devotions, staff meetings and class.

  9. Question everything – all the time – after all, you know better than anyone else.

  10. Tell everyone else before you tell your administrator any complaints you may have about the school or him – or her.

  11. Make excuses for your mistakes and never, ever take responsibility for anything that goes wrong.

  12. Don’t volunteer for anything at any time, no matter how much everyone else is doing or how much your assistance is needed.

  13. Ask for special favors and exceptions to policies that apply to everyone else.

  14. Don’t dress or act professionally – and complain if you disagree with any guidelines, decisions regarding curriculum or anything else.

  15. Don’t be careful what you say or how you say it to students or your co-workers.

  16. Recognize that the Fruit of the Spirit in Galatians 5:22,23 does not apply to you.

  17. Don’t be loyal to the Lord, or school, or each other.

  18. Remember that the school is fortunate to have you on staff.

8 Important Words to Use as a Leader

Communication Talk

By Dr. Barrett Mosbacker

The pen is mightier than the sword. Edward Bulwer-Lytton

My life was unalterably changed by a few words. I was, at the time, an average student. I did what was necessary to get by but my academic ambitions and motivation were limited.

None of my family had attended college and some had not graduated from high school. I never recall hearing the word college in my home. In fact, education was so undervalued in my home that I recall a time when my mother scolded me for using “big words” when I returned home during a college break.

Something remarkable had happened several years before this sad episode with my mother. As I recall, I was a ninth grade student standing in the lunch line when a student tapped me on the shoulder and pronounced, “You would make a great attorney.” The unexpected compliment arose from my performance in English class as the defense attorney defending Brutus’s participation in the assassination of Julius Caesar. Was Brutus a patriot or traitor? I argued that his actions were noble, animated by his desire to protect the Roman Republic from dictatorship. A jury of ninth grade English students acquitted him.

Those few words, “You would make a great attorney,” caused me to think about college for the first time in my life. From that point forward I applied myself to my studies and went on to earn a doctorate. My life would have been dramatically different but for those few words of encouragement.

The moral of this story is that words are powerful—they can change a life or a school for good or bad. The start of a new school year is a good time to consider the words we use as leaders. It is a good time to unsheathe your most powerful leadership tool—your words.

These words or communication traits will make you a wiser person and more effective leader.

Empathy

Strive to put yourself in the other person’s shoes no matter how obnoxious their words or actions may be. This will give you a better perspective. As Becky Gaylord points out: “empathy leads to rational, thoughtful solutions.” Empathy has a calming and a rational impact on any conversation and is consistent with these two biblical principles:

So whatever you wish that others would do to you, do also to them, for this is the Law and the Prophets. Mat. 7:12

Let each of you look not only to his own interests, but also to the interests of others. Phil. 2:4

Employ the Wise Use of Humor

Appropriate humor reduces tension and can put all parties at ease in a difficult situation. Humor also makes for a more enjoyable workplace and is a great way to start a presentation. Interlacing appropriate and well timed humor into any conversation or presentation will increase effectiveness and help you connect with others.

Yes

No one likes to hear “no.” Although sometimes “no” is necessary, it is probably less necessary than you think. Sometimes we say “no” not because it is necessary but because it is easier. “Yes,” can create more work or complications for us. While saying yes may produce more work in the short-term, remember that a history of wise “yes” responses makes the necessary “nos” more palatable and leads to long-term positive relationships and school culture.

Please

No matter how exalted your position, “please” is almost always appropriate. Hopefully you learned this as a young child. Saying please is not only polite, it has the benefit of making it easier for people to accept a directive. While compliance may not be optional, saying please demonstrates courtesy and humility. Saying please makes it easier for others to comply willingly.

Thank you

Thankfulness is a constant theme in the Bible. We are admonished to be thankful and to express thankfulness. Never miss an opportunity to thank students, parents, employees, or vendors.

Listen, Really Listen

Our natural tendency is to talk. It is far wiser to follow the biblical command to “be quick to hear, slow to speak” (James 1:19), which was paraphrased by Steven Covey who said, “seek first to understand and then to be understood.” Listening leads to understanding, empathy, and better decisions and relationships. Click here for tips on how to actively listen.

Trust

While a leader must avoid being uniformed or naive, start with trust. This is the position that great leaders start from when dealing with others. Assume the best, give the judgment of charity, for Paul writes:

Love is patient, love is kind. It does not envy, it does not boast, it is not proud. It is not rude, it is not self-seeking, it is not easily angered, it keeps no record of wrongs. Love does not delight in evil but rejoices with the truth. It always protects, always trusts, always hopes, always perseveres. 1 Cor. 13:4–7

I am Sorry

Saying I'm sorry is the handmaiden of humility. If we are humble we will quickly acknowledge our mistakes and sins and readily apologize. Pride does not say I am sorry.Becky Gaylord is correct when she asserts, “This word has prevented lawsuits, mended friendships and almost surely avoided wars. Too many bosses don’t use it — or know the magic it can create. Great leaders know it, and use it.”

Your words are the most powerful leadership tool you have. Use them wisely.

Why Real Men Keep a Journal

Pen Paper

By Dr. Barrett Mosbacker

I thought keeping a journal, aka a diary, was for girls or that it was an exercise in narcissistic navel gazing. I’m not sure where I got those notions. Perhaps I absorbed them from TV shows or movies where the majority of journal keepers are portrayed by the feminine gender. Regardless of how I came to those conclusions, I was wrong.

I was convinced of the value of keeping a journal by an article titled 30 Days to a Better Man Day 8: Start a Journal published in The Art of Manliness, a journal I discovered several months ago. Refreshingly, unlike most “men’s journals”, The Art of Manliness is not filled with bikini clad women and articles on how to improve your sex life. Instead, it focuses on substantive and practical topics such as How to Whistle with Your Fingers, Latin Words and Phrases Every Man Should Know, How to Take a Punch, Outfitted & Equipped: Working at a Coffee Shop, and How to Accept a Compliment With Class.

What immediately caught my attention in the the article on journaling was the list of famous/infamous men who kept journals:

  • Theodore Roosevelt

  • Thomas Jefferson

  • Charles Darwin

  • Benjamin Franklin

  • Lewis and Clark

  • Andrew Carnegie

  • Ralph Waldo Emerson

  • Captain Cook

  • Winston Churchill

  • Sir Edmund Hilary

  • Sir Ernest Henry Shackleton

I figured if Lewis and Clark and Captain Cook can keep a journal then it can’t be too sissified! The author also sets forth the benefits of journal keeping. Each person will have his or her own reasons but for me they include:

  • It helps one remember events and people. I have a poor memory. Keeping a journal helps me remember the events and people God has used to shape my life.

  • It facilitates reflection. I may reflect a bit more deeply on my devotions, on what I have learned from some event or person, or on my blessings. Reflecting on my blessings has been an unexpected soul enriching blessing in and of itself.

  • I can chronicle what I have learned professionally as a school leader. Learning from one’s experiences is invaluable but requires a few minutes to stop and reflect. Journaling encourages such reflection.

  • I will leave behind a chronicle for my children and grandchildren. While I’m under no delusion that my children and grandchildren will want to read about my ordinary life, they may want to learn something of my life: the lessons I’ve learned and their heritage. Perhaps the Lord can use it teach them the truth that “man plans his ways but The Lord directs his steps.” That has certainly been true of my life.

What I will not do is use the journal as a confessional, for ranting,for sharing confidential information (aka gossiping) about others, or for navel gazing. My journal is intended to chronicle lessons learned, for recalling and counting my many blessings, and to leave a record of these for my children and grandchildren with the prayer that the Lord will use it to bless them. I will not lie about my struggles nor will I write a propaganda piece designed to put my life in the best light. I will be honest but without wallowing in self-pity or unprofitable and unseemly self-absorption.

There are many tools you can use for journaling. The author suggests several tools from pen and paper to online journals. I am using Day One because it is elegantly designed and has applications that sync the journal with my Mac, iPad, and iPhone. It is also consistent with my paperless workflow.

I wish I had started journaling as a young man. But, better late than never. Start keeping a journal. It’s a manly thing to do.

Swept Away By the Winds of Why

Sand Storm Winds

Guest Article by Mark Kennedy (ACSI Canada)

If you’re in a forest in springtime, watch for something remarkable that seems to be clinging to the base of a tree trunk. It appears to be a gray wingless dragonfly, perfect in shape and detail. But look more closely and you’ll see it is just the outside form of the insect, an ‘exoskeleton’. It has the same appearance superficially, but it’s hollow. The life within it isn’t there and the little skeleton will soon crumble and be swept away by the wind.

Do you remember when we used to talk about “the Judea–Christian Ethic”? If you’re younger than 50, maybe you don’t. In the late 1970s Ontario’s leading educational lights expunge the last vestige of Christianity from public schooling. They put an end to the daily repetition of The Lord’s Prayer. In its place they gave Christian parents a palliative. ‘We will still teach a Judeo-Christian Ethic’, they said, tactfully not mentioning what, or Whom they would leave out. By the term ‘Judeo Christian Ethic’ they meant the moral principles of the 10 Commandments and maybe even of the Sermon on the Mount. And they would do so unashamedly in public schools … more or less … as long as no one objected.

Eventually some people did object of course. “Why do we need this outdated morality?!” They said. For most believers the answer should have been pretty obvious: ‘Because the living God established those moral principles out of love for humanity and concern for our well being.’ It is the response we in Christian schools are still free to give. But since the authority of the God of the Old and New Testament was no longer recognized in public education, no one could come up with a good answer. It was like trying to write a one -question examination where any response is acceptable, except for the right one.

So ‘the Judeo-Christian ethic’ crumbled to dust and vanished, ‘swept away by the winds of ‘Why?’, because a biblically based value system will not last long where people have turned their backs on its source. There’s nothing wrong with the ethic or its morality. People who choose to follow biblical morality are blessed by the results. That’s called ‘common grace’. After 25 years as a principal in ‘open enrollment’ Christian schools I’ve seen many examples where non Christian parents use scriptural principles and morality to build positive attitudes in their children and strong family bonds. And I’ve seen too many Christian families who have ignored those things and regretted the consequences. That’s not what I’m talking about here. I mean that sooner or later an individual or society or educational system that rejects the living God will also reject Christian values and morality because they are contrary to humanity’s unregenerate nature.

And even while the Judeo-Christian ethic is in place, those values by themselves tend to produce graduates baring a Christian façade, a mere system of external behaviors that is as lifeless and frail as those hollow insect skeletons. It makes what C.S. Lewis’ terms, “men without chests”, exactly what Paul warns about in 2 Timothy 3:5, people “having a form of godliness but denying the power thereof.” In North America today there is an explosion of publicly funded charter schools teaching ‘Christian values’ (I’m not sure where the Judeo part went). But like the Ontario public schools 30 years ago they can’t recognize or honor the source of those values. And even if they hold unswervingly to their convictions, they face one insurmountable question that their students will ask and that school staff are not supposed to answer correctly:

The critical question WHY?

How to Hold Fewer and More Successful Meetings

Meeting clapping success happy productive

By Dr. Barrett Mosbacker

Meetings are powerful. Good meetings can forge good relationships, clarify objectives, solve problems, and spur innovation.

Bad meetings are terrible; they frustrate those in attendance, sap energy and enthusiasm, and waste precious time and money. Few people look forward to meetings because most meetings are unproductive and unpleasant.

Meetings can be both effective and enjoyable. Here are simple tips to reduce the number of meetings you have and to improve those you do have.

  1. Begin the meeting with genuine prayer, not a pro forma exercise in religiosity. Remember, “the heart of man plans his way, but the Lord establishes his steps.” Since this is true, ask The Lord to grant you wisdom and providential guidance in your deliberations and decisions.

  2. Don’t meet just because it is on the schedule. Generally, regularly scheduled meetings are a bad idea. For meetings to be useful for all in attendance, they need to be necessary. Prior to scheduling the meeting ask: “Does this topic/issue require a sit down meeting or could you simply call, drop by an office or two, have a standup meeting, or handle the topic/issue by email?” I have made a practice of prescheduling an Executive Team meeting each month to protect the time on the calendar should the meeting be necessary. However, I cancel the meeting unless there is a need to meet as indicated below.

  3. Clarify why you are scheduling the meeting. Knowing the objective (e.g. to review a policy issue, clarify objectives, etc.) is essential but not sufficient. You need to be clear why the objective is valuable and worth the time for a sit down meeting. This is the meeting’s intent. Without a powerful intent you can run an efficient meeting but end up with ineffective or minimum out comes. Pre-scheduled faculty meetings often suffer from an ill defined intent and usually end up being both inefficient and ineffective at moving the school forward.

  4. Are the right people in the meeting? Don’t frustrate people by having them in meetings unless their presence is vital. Keep in mind that having people in a meeting merely to “get information” is probably not a good use of their time. Information can be provided in a memo or an email. However, where interaction and in-depth explanations are needed, a meeting may be appropriate. Keep in mind that if the meeting is for the purpose of making a decision, make sure that only decision makers are present and prepared to make an informed decision. Don’t make the mistake of having, what David Pearl calls, “meeting tourists” present.

  5. Don’t try to do everything yourself. It is best to have senior leadership delegate the role of meeting leader to another team member and to assign someone the responsibility to take detailed notes. Senior leaders should focus on asking good questions, listening, and providing top level input.

  6. Encourage everyone’s involvement, especially your wise introverts. Extroverts will speak up but many quieter souls will not. It is often those who are “quick to hear but slow to speak” who have the best insights. Engage them in the discussion and decision making.

  7. Be creative with the types of meetings you have. As David Pearl points out: The word ‘meeting’ covers a huge range of diverse interactions. Discussion, debate and decision are all different. Problem-solving is quite distinct from Team-Building. You wouldn’t mix Italian, Mexican and Indian food in a single meal. When we mix these meeting types the results are as unappetizing and indigestible. The simple rule of healthy meeting is: Do one thing well. [1]You can have fewer but more productive meetings. Remember to have a clear focus and intent, to have only the right people in the meetings, and consider alternatives to the traditional sit down meeting. Never meet just because it is on the calendar. Purpose and need, not the calendar, should determine whether a meeting is called.

  1. Source: How to Hold a Successful Meeting: A Checklist - Speakeasy. (n.d.). How to Hold a Successful Meeting: A Checklist - Speakeasy. blogs.wsj.com. Retrieved July 11, 2013, from http://blogs.wsj.com/speakeasy/2013/07/11/how-to-hold-a-successful-meeting-a-checklist/?mod=e2tw

  2. Adapted from How to Hold a Successful Meeting[1]

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Sticky Notes and Technology-Helping Teachers in the Classroom

Quickschools logo Guest Article (QuickSchools)

Who doesn’t love sticky notes? Sticky notes are perfect for quickly jotting down notes and ideas, and we can stick them anywhere. We use them every day in our homes and offices, and also in the classroom. There are hundreds of ways that teachers use sticky notes. Here are some classic examples:

–Make a seating chart. Students love the bright colors and teachers can change a student’s seat simply by moving a sticky note.

–Keep notes about students’ progress and stick them in a grade book for easy reference during parent/teacher meetings and end-of-the-semester grading.

–Create a colorful classroom calendar to announce daily activities, school events, and project due dates. Calendars can be easily rearranged using sticky notes.

–Students love sticky notes, so let students use them to write questions and comments and stick them on a special community board.

We love sticky notes because they are colorful, portable, and can accommodate almost any activity, so it is exciting to learn that technology has caught up with the easiness and practicality of the sticky note. With a school management system, teachers can accomplish the same tasks as with sticky notes, only better.

School management software provides a way for teachers to write, organize, and access their notes electronically. Notes can be entered and accessed anywhere, anytime. It eliminates the need for clunky grade books which can be a challenge to keep organized (and can have a bunch of sticky notes hanging out of them).

The classroom forum feature enables students to ask questions and share ideas with the teacher and the class outside of the classroom. The forum can also be used as a fun way to engage students in a classroom conversation or debate using the texting technology that they love.

And school management software not only helps teachers, but it helps parents and students, too. They have access to the classroom calendar, assignments, projects, grades, and attendance right from their home computer.

Another tremendous benefit of school management software over sticky notes is that it is always available. Teachers don’t have to wait to get back to their classrooms, students don’t have to wait to get help, and parents can keep track of their student’s assignments and progress on a daily basis.

Sticky notes will always be used in the classroom in colorful displays and as fun bulletin boards. But when it comes to classroom organization, accessibility, and communication, then school management software is the best tool to help schools, teachers, and students succeed.

For more information about how QuickSchools school management software can help your school, visit QuickSchools.com.

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12 Quick Tips for Writing a Professional Email

mail email.jpg

By Dr. Barrett Mosbacker

This article has been adapted from an article of the same name posted on About.Com: Grammar and Composition.

How you communicate is essential for your effectiveness and leadership. Spending a few minutes reflecting on how to improve your communications can enhance your leadership and help you achieve the results you are seeking.

Despite the popularity of texting and social media, email remains one of the most common forms of written communication–and the most commonly abused. Consider this email message recently sent to all staff members on a large university campus:

It is time to renew your faculty/staff parking decals. New decals are required by Nov. 1. Parking Rules and Regulations require that all vehicles driven on campus must display the current decal.

Instead, consider how much nicer and more effective the email would be if we simply added a “please” and addressed the reader directly:

Please renew your faculty/staff parking decals by November 1.

Of course, if the author of the email had been keeping his readers in mind, he might have included another useful tidbit: a clue as to how and where to renew the decals.

The Tips

1. Always fill in the subject line with a descriptive topic that means something to your reader: Not “Decals” or “Important!” but “Deadline for New Parking Decals.” Keep it short and descriptive. Taking time to write a good subject line has two advantages: 1) It helps the recipient know why the email is important and should be read and 2) It will help you and the recipient find the email later if needed. Never leave the subject line blank.

2. Do not “hijack” an email. Hijacking is starting a new subject in an existing email conversation. This is confusing and makes finding the needed email later much more difficult.

3. Put your main point in the opening sentence. Most readers won’t stick around for a surprise ending. Get to the point immediately.

4. Never begin a message with a vague “This”–as in “This needs to be done by 5:00.” Always specify what you’re writing about.

5. Don’t use ALL CAPITALS (no shouting!), or all lower-case letters either. Using ALL CAPS is hard to read and comes across as rude and unprofessional.

6. As a general rule, PLZ avoid “textspeak” (abbreviations and acronyms): you may be ROFLOL (rolling on the floor laughing out loud), but your reader may be left wondering WUWT (what’s up with that).

7. Be brief. If your message runs longer than two or three short paragraphs, consider (a) reducing the message, (b) providing an attachment, or (c) picking up the phone and calling.

Keep you paragraphs short and whenever appropriate, use bullet points for key information. Consider bolding important information. For example, when sending an email about a meeting, consider using bullet points and bold to make it easy for your recipient to spot the important details: 

  • Meeting Date: xxxx 

  • Meeting Time: xxxx

  • Meeting Location: xxxx

8. Limit the number of recipients for your emails. To combat the wasted time associated with emails send and/or copied to too many employees, Ferrari just implemented a new policy putting the brakes on staff emails.

The luxury car manufacturer said it was targeting time wasting and inefficiency by limiting the number of people staff can send emails to. From now on, each Ferrari employee would only be able to send the same email to three people in-house, Ferrari said in a statement. "Ferrari's employees will be talking to their colleagues more from today forward," Ferrari said.

"To incentivise more efficient and direct communication within the company, the decision has been made to place much stricter limits on the number of emails being sent.'' … The injudicious sending of emails with dozens of recipients often on subjects with no relevance to most of the latter is one of the main causes of time wastage and inefficiency in the average working day in business,'' Ferrari said.

"Ferrari has therefore decided to nip the problem in the bud by issuing a very clear and simple instruction to its employees: talk to each other more and write less."

9. Remember to say “please” and “thank you.” Always be courteous, friendly, and professional.

10. Add a signature block with appropriate contact information (in most cases, your name, business address, and phone number. Do you need to clutter the signature block with a clever quotation and artwork? Probably not.

11. Edit and proofread before hitting “send.” You may think you’re too busy to sweat the small stuff, but unfortunately your reader may think you’re a careless dolt.

12. Finally, reply promptly to serious messages. If you need more than 24 hours to collect information or make a decision, send a brief response explaining the delay.

Following these tips will make your communication more effective and professional. They will also enhance your leadership and be a blessing to those who receive your emails.

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